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ACTLA Digital Dialogue: Apportionment in the CA Community Colleges - Shared screen with speaker view
Christina Noel Trujillo
23:50
1. Can there be multiple ST-300 courses for a single college? Can non-Tutoring/Learning Center programs or departments claim apportionment using ST-300?
Christina Noel Trujillo
24:02
2. Explain the concept and parameters of immediate supervision and control as well as if and how ‘line of sight’ is relevant.
Christina Noel Trujillo
24:09
3. What constitutes a learning need?
Christina Noel Trujillo
24:16
4. Are there examples of how learning needs are documented?5. Can apportionment be claimed when either or both of these items are true:● State categorical funds (SEA funds) are used to pay the instructor of Supervised Tutoring● State categorical funds (SEA funds) are used to pay the tutors
Christina Noel Trujillo
24:25
6. Do tutors have to be current students at the college as a condition for apportionment.
Sally Willsey
24:27
Good morning.
Christina Noel Trujillo
24:34
7. What does supervision by faculty who meet minimum qualifications entail?8. What are the conditions under which group tutoring can garner apportionment?9. How might colleges collect apportionment in an online environment?
Christina Noel Trujillo
24:43
10. Is there an impact of AB705 on apportionment regulations?11. Can online workshops count toward apportionment?12. Can you collect apportionment if you employ some part-time faculty as tutors?13. Regarding online tutoring, how do you define line of sight?14. What records need to be kept, and for how long, for state auditing purposes?15. With group tutoring, how would we report the time a tutor works with a student in the group?
Christina Noel Trujillo
24:51
16. Can a librarian oversee tutoring for apportionment?17. Is there a limit to how many hours a student can receive tutoring in a given semester?18. How does apportionment differ when reporting for tutoring, SI sessions, and workshops?19. Can you collect apportionment for SI sessions and workshops?20. Does a college have to train tutors in a credit course? Can they hold a paid training or a non-credit training course?
Maria M Aquino
35:03
Can we record this for later viewing and review?
Ted Blake
35:15
IT is being recorded, yes!
Timurhan Vengco
35:44
And this will be distributed via the ACTLA listserv
Timurhan Vengco
35:54
after we conclude today's webinar
Maria M Aquino
36:58
Oops, I do see that this is being recorded :)
Vandana Gavaskar
38:06
The recording will also be on the website
Maria M Aquino
38:19
Thank you very much.
Genevieve Montoya
40:36
We tried break out rooms but the sessions could not be recorded. Were you able to have tutors record sessions in break out rooms?
Rose Ann Osmanian
41:39
Lindsey, does that mean that your college can only offer tutoring during the hours that you are in the Zoom room?
Lindsay Laney
41:51
I haven’t recorded the sessions when using breakout rooms because the tutors can contact me if questions arise.
Jin Tsubota
42:30
How do I determine which course has "basic skills" in the curriculum? Don't all courses, in some level, cover communication, critical thinking, and quantitative reasoning?
tvitzelio
42:54
Ted, so are your tutors during the tutor or are the NetTutor tutors doing the tutoring?
Lindsay Laney
43:21
We are only collecting apportionment on the sessions that occur when we are “open”. When we had our physical space, it was the same. There was always a faculty member, either me or someone else, present during our open hours.
Liz Stevenson
43:33
Genevieve, no, you can't record in breakout rooms.
Kim d'Arcy
43:37
Can you collect apportionment if students are using NetTutor's tutors (not your own tutors within Pisces)?
Rose Ann Osmanian
43:38
I see! Thx!
Genevieve Montoya
44:32
Thanks Liz Stevenson!
Vandana Gavaskar
46:47
Basic skills are now defined as being in every course.There is a document to that effect that was sent by Laura Hope and I will post to the listserv
Will Breitbach
48:43
I think Title 5 says supervision but not "line of site" in the relevant provisions. Is that correct?
Rose Ann Osmanian
49:14
we are surveying our tutors to find out about their experiences with how comfortable and safe they are feeling in their sessions. it’s an anonymous survey. and then we will be putting together a best practices training for summer.
Ted Blake
52:59
Hi @Kim d'Arcy. No, they need to be your locally trained peer tutors. That's my understanding.
Ruth Barnaba
53:38
Does the Coordinator that meets the qualifications but is not listed as the instructor of record qualify for apportionment
Vandana Gavaskar
54:57
Supervision is provided by the line of sight function
Ted Blake
56:41
Line of sight: "Your ability to get in and out of a tutoring session."
Ted Blake
57:41
@Rose Ann: That's awesome! Keep us posted on the survey results. Great idea.
Chris B
59:16
https://assessment.cccco.edu/s/AA-19-05-Tutoring-Apportionment-and-Basic-Skills.pdf
Rose Ann Osmanian
01:01:50
Thanks! we are sending a similar survey to our Success Center faculty and in-take staff. our faculty need DE Training that’s a little different than Faculty in the classroom.
Sarah Konst
01:01:59
AB705: Does the course have to be taken concurrently? For example, can a student come in for tutoring in basic skills math during a spring semester in preparation for taking College Algebra the following fall?
Will Breitbach
01:03:02
How do you document a self referral?
Vandana Gavaskar
01:03:40
Concurrent courses can be recommended but not mandated for students
Vandana Gavaskar
01:04:40
they are NC and collect apportionment, but tutoring in the support courses cannot
Vandana Gavaskar
01:04:57
self-referrals are no longer needed
Vandana Gavaskar
01:05:55
That is a huge barrier and does not promote self-advocacy
Vandana Gavaskar
01:06:21
earlier folks used Starfish or other software as one mecahnism
Sarah Konst
01:06:33
So can a student who is not currently in a math class get tutoring in basic skills?
Edward Pohlert
01:06:36
documentation for self-referral: For example; student makes appointment through SARS listing need for tutoring. or joins a group session by signing in for specific academic need.
Vandana Gavaskar
01:07:12
yes, in a math center or with students assigned to the course, or a NC course that relates to the course
Vandana Gavaskar
01:07:34
I mean student tutors
Jacqueline A Kamphuis
01:09:27
Do the tutors need to be students at the college where they work? Can they be students elsewhere including a 4 year university?
Evelyn Menz
01:09:29
yes, a tutor must be a student, but they do not have to be a student at the college were they tutor, right? example: tutor moves from cc to 4-yr...still a student.
Daren
01:10:33
Can the student-tutor be a student at another school, not the school at which the tutoring is taking place, and still qualify to student-tutor for apportionment?
Vandana Gavaskar
01:10:42
They have to be at your college, not a former student, we have the same issue with UCSB
Mario Martinez
01:10:56
Does the Coordinator that meets the qualifications but is not listed as the instructor of record qualify for apportionment
Evelyn Menz
01:11:04
can we change that?
Timurhan Vengco
01:11:27
Hey everyone! If you can, we ask that you Please complete our survey on today’s Digital Dialogue! Copy and paste the following URL to your browser:https://docs.google.com/forms/d/e/1FAIpQLSdR6I5Bvgnmy21P-dRE83HNtnE8Ac39EcG3nqU9HF54iEm3og/viewform
Vandana Gavaskar
01:11:36
Not that I know of.
Evelyn Menz
01:11:39
With regard to college where a student tutor attends...can we change that?
Timurhan Vengco
01:11:40
You feedback is vital for planning future webinars and Tutor Forums!
Ted Blake
01:11:52
Keep your questions coming folks. We will try to get answers for you.
Vandana Gavaskar
01:12:22
Yes, I got you. No, it has to be a current student with anything from 6 credit hours to 12 hrs
Jen McCandless
01:12:42
Does the Center need to document that learning need?
Evelyn Menz
01:12:46
We spend so much time training our tutors. It is so valuable to be able to utilize their tutoring expertise even though they have moved to a 4-yr.
Vandana Gavaskar
01:13:26
Not disagreeing, but think we should offer benefits to our current tutors, and 4 year schools also have tutoring
Maria M Aquino
01:13:58
What if they are still a student worker at our college?
Vandana Gavaskar
01:14:17
Same answer for apportionment
Evelyn Menz
01:14:22
just one unit?
Evelyn Menz
01:14:34
okay!
Megan Wong-Lane
01:14:43
So--from the state, they just need one unit? Many colleges require 6 units. Is that not a state requirement?
Vandana Gavaskar
01:15:00
he’s answering that now
Evelyn Menz
01:15:08
just one unit at the college where they are tutoring + additional hours at a 4-yr.
Mary Michelle Hart
01:15:14
Number of hours is a requirement for hiring student workers.
Maria M Aquino
01:15:44
Where does Title V, say that they must be a student at the college they are tutoring at?
Mary Michelle Hart
01:15:47
Board Policy for student employment.
Maria M Aquino
01:16:53
Thank you
Wendi DeMorst
01:17:05
Can you have supervised tutoring for distance ed courses?
Christina Oja
01:17:14
I also have Ruth's question: Does the Coordinator that meets the qualifications but is not listed as the instructor of record qualify for apportionment?
Amy Flores
01:17:31
what if students are in certificate program and won't need college level math or english classes? Do we qualify to collect apportionment for tutoring them?
Christina Noel Trujillo
01:17:35
I’l ask this question
Loretta
01:18:40
Can we collect apportionment for a higher level course beyond the course in which a student gets placed? For example, we have General Chemistry as an entry level; but we also tutor those in Organic Chemistry and higher level courses.
Christina Oja
01:18:40
thank you!
Mario Martinez
01:18:48
Thank you
Chris B
01:18:55
Thank you ACTLA Board and Dr. Woodyard!
Timurhan Vengco
01:19:01
Please complete our survey on today’s Digital Dialogue! Copy and paste the following URL to your browser:https://docs.google.com/forms/d/e/1FAIpQLSdR6I5Bvgnmy21P-dRE83HNtnE8Ac39EcG3nqU9HF54iEm3og/viewformFollow ACTLA on Social Media!• Facebook: https://www.facebook.com/Association-of-Colleges-for-Tutoring-and-Learning-Assistance-106074794410456/?view_public_for=106074794410456• Instagram: https://www.instagram.com/the_actla/• Twitter: https://twitter.com/the_actla
Evelyn Menz
01:19:02
Thank you so much!
Liz Stevenson
01:19:04
Thank you!
Tanya Sangret
01:19:09
Thank you!
RTupper-Eoff
01:19:11
Thank you!
Megan Wong-Lane
01:19:15
Thank you so much!
Daren
01:19:17
Thank you for this event! So appreciated!
Tyson Huffman
01:19:20
Thanks, all!
Loretta
01:19:25
Thank you LeBaron and ACTLA Board
Enrique Bravo
01:19:49
This was fantastic! Thank you!
Wendi DeMorst
01:20:16
Thanks so much!
Timurhan Vengco
01:20:40
Please complete our survey on today’s Digital Dialogue! Copy and paste the following URL to your browser:https://docs.google.com/forms/d/e/1FAIpQLSdR6I5Bvgnmy21P-dRE83HNtnE8Ac39EcG3nqU9HF54iEm3og/viewformFollow ACTLA on Social Media!• Facebook: https://www.facebook.com/Association-of-Colleges-for-Tutoring-and-Learning-Assistance-106074794410456/?view_public_for=106074794410456• Instagram: https://www.instagram.com/the_actla/• Twitter: https://twitter.com/the_actla
Ted Blake
01:20:41
Thank you, LeBaron!!
Van Chau
01:20:44
Thanks
Ann
01:20:45
thanks, have a nice day.
Margaret Moodian
01:20:54
Thank you, LeBaron!
Liz Stevenson
01:21:02
Great seeing everyone!
Ray Sanchez
01:21:21
Thanks LeBaron and ACTLA Board! FAQ - good idea.
Kellie Smith
01:21:23
Thank you, LeBaron!
Rose Ann Osmanian
01:21:24
thank you!!!
Vandana Gavaskar
01:21:32
Thank you so much
Loretta
01:22:08
Great idea for FAQs LeBaron. Thanks again
Vandana Gavaskar
01:22:30
Thank you LeBaron
Timurhan Vengco
01:23:11
Please complete our survey on today’s Digital Dialogue! Copy and paste the following URL to your browser:https://docs.google.com/forms/d/e/1FAIpQLSdR6I5Bvgnmy21P-dRE83HNtnE8Ac39EcG3nqU9HF54iEm3og/viewformFollow ACTLA on Social Media!• Facebook: https://www.facebook.com/Association-of-Colleges-for-Tutoring-and-Learning-Assistance-106074794410456/?view_public_for=106074794410456• Instagram: https://www.instagram.com/the_actla/• Twitter: https://twitter.com/the_actla
Leticia Murillo
01:23:38
Thank you! Good health & resilience for all :)
Virginia Nuzzolese-L.
01:24:12
Thank you.