1. Can there be multiple ST-300 courses for a single college? Can non-Tutoring/Learning Center programs or departments claim apportionment using ST-300?

2. Explain the concept and parameters of immediate supervision and control as well as if and how ‘line of sight’ is relevant.

3. What constitutes a learning need?

4. Are there examples of how learning needs are documented?5. Can apportionment be claimed when either or both of these items are true:● State categorical funds (SEA funds) are used to pay the instructor of Supervised Tutoring● State categorical funds (SEA funds) are used to pay the tutors

6. Do tutors have to be current students at the college as a condition for apportionment.

Good morning.

7. What does supervision by faculty who meet minimum qualifications entail?8. What are the conditions under which group tutoring can garner apportionment?9. How might colleges collect apportionment in an online environment?

10. Is there an impact of AB705 on apportionment regulations?11. Can online workshops count toward apportionment?12. Can you collect apportionment if you employ some part-time faculty as tutors?13. Regarding online tutoring, how do you define line of sight?14. What records need to be kept, and for how long, for state auditing purposes?15. With group tutoring, how would we report the time a tutor works with a student in the group?

16. Can a librarian oversee tutoring for apportionment?17. Is there a limit to how many hours a student can receive tutoring in a given semester?18. How does apportionment differ when reporting for tutoring, SI sessions, and workshops?19. Can you collect apportionment for SI sessions and workshops?20. Does a college have to train tutors in a credit course? Can they hold a paid training or a non-credit training course?

Can we record this for later viewing and review?

IT is being recorded, yes!

And this will be distributed via the ACTLA listserv

after we conclude today's webinar

Oops, I do see that this is being recorded :)

The recording will also be on the website

Thank you very much.

We tried break out rooms but the sessions could not be recorded. Were you able to have tutors record sessions in break out rooms?

Lindsey, does that mean that your college can only offer tutoring during the hours that you are in the Zoom room?

I haven’t recorded the sessions when using breakout rooms because the tutors can contact me if questions arise.

How do I determine which course has "basic skills" in the curriculum? Don't all courses, in some level, cover communication, critical thinking, and quantitative reasoning?

Ted, so are your tutors during the tutor or are the NetTutor tutors doing the tutoring?

We are only collecting apportionment on the sessions that occur when we are “open”. When we had our physical space, it was the same. There was always a faculty member, either me or someone else, present during our open hours.

Genevieve, no, you can't record in breakout rooms.

Can you collect apportionment if students are using NetTutor's tutors (not your own tutors within Pisces)?

I see! Thx!

Thanks Liz Stevenson!

Basic skills are now defined as being in every course.There is a document to that effect that was sent by Laura Hope and I will post to the listserv

I think Title 5 says supervision but not "line of site" in the relevant provisions. Is that correct?

we are surveying our tutors to find out about their experiences with how comfortable and safe they are feeling in their sessions. it’s an anonymous survey. and then we will be putting together a best practices training for summer.

Hi @Kim d'Arcy. No, they need to be your locally trained peer tutors. That's my understanding.

Does the Coordinator that meets the qualifications but is not listed as the instructor of record qualify for apportionment

Supervision is provided by the line of sight function

Line of sight: "Your ability to get in and out of a tutoring session."

@Rose Ann: That's awesome! Keep us posted on the survey results. Great idea.

https://assessment.cccco.edu/s/AA-19-05-Tutoring-Apportionment-and-Basic-Skills.pdf

Thanks! we are sending a similar survey to our Success Center faculty and in-take staff. our faculty need DE Training that’s a little different than Faculty in the classroom.

AB705: Does the course have to be taken concurrently? For example, can a student come in for tutoring in basic skills math during a spring semester in preparation for taking College Algebra the following fall?

How do you document a self referral?

Concurrent courses can be recommended but not mandated for students

they are NC and collect apportionment, but tutoring in the support courses cannot

self-referrals are no longer needed

That is a huge barrier and does not promote self-advocacy

earlier folks used Starfish or other software as one mecahnism

So can a student who is not currently in a math class get tutoring in basic skills?

documentation for self-referral: For example; student makes appointment through SARS listing need for tutoring. or joins a group session by signing in for specific academic need.

yes, in a math center or with students assigned to the course, or a NC course that relates to the course

I mean student tutors

Do the tutors need to be students at the college where they work? Can they be students elsewhere including a 4 year university?

yes, a tutor must be a student, but they do not have to be a student at the college were they tutor, right? example: tutor moves from cc to 4-yr...still a student.

Can the student-tutor be a student at another school, not the school at which the tutoring is taking place, and still qualify to student-tutor for apportionment?

They have to be at your college, not a former student, we have the same issue with UCSB

Does the Coordinator that meets the qualifications but is not listed as the instructor of record qualify for apportionment

can we change that?

Hey everyone! If you can, we ask that you Please complete our survey on today’s Digital Dialogue! Copy and paste the following URL to your browser:https://docs.google.com/forms/d/e/1FAIpQLSdR6I5Bvgnmy21P-dRE83HNtnE8Ac39EcG3nqU9HF54iEm3og/viewform

Not that I know of.

With regard to college where a student tutor attends...can we change that?

You feedback is vital for planning future webinars and Tutor Forums!

Keep your questions coming folks. We will try to get answers for you.

Yes, I got you. No, it has to be a current student with anything from 6 credit hours to 12 hrs

Does the Center need to document that learning need?

We spend so much time training our tutors. It is so valuable to be able to utilize their tutoring expertise even though they have moved to a 4-yr.

Not disagreeing, but think we should offer benefits to our current tutors, and 4 year schools also have tutoring

What if they are still a student worker at our college?

Same answer for apportionment

just one unit?

okay!

So--from the state, they just need one unit? Many colleges require 6 units. Is that not a state requirement?

he’s answering that now

just one unit at the college where they are tutoring + additional hours at a 4-yr.

Number of hours is a requirement for hiring student workers.

Where does Title V, say that they must be a student at the college they are tutoring at?

Board Policy for student employment.

Thank you

Can you have supervised tutoring for distance ed courses?

I also have Ruth's question: Does the Coordinator that meets the qualifications but is not listed as the instructor of record qualify for apportionment?

what if students are in certificate program and won't need college level math or english classes? Do we qualify to collect apportionment for tutoring them?

I’l ask this question

Can we collect apportionment for a higher level course beyond the course in which a student gets placed? For example, we have General Chemistry as an entry level; but we also tutor those in Organic Chemistry and higher level courses.

thank you!

Thank you

Thank you ACTLA Board and Dr. Woodyard!

Please complete our survey on today’s Digital Dialogue! Copy and paste the following URL to your browser:https://docs.google.com/forms/d/e/1FAIpQLSdR6I5Bvgnmy21P-dRE83HNtnE8Ac39EcG3nqU9HF54iEm3og/viewformFollow ACTLA on Social Media!• Facebook: https://www.facebook.com/Association-of-Colleges-for-Tutoring-and-Learning-Assistance-106074794410456/?view_public_for=106074794410456• Instagram: https://www.instagram.com/the_actla/• Twitter: https://twitter.com/the_actla

Thank you so much!

Thank you!

Thank you!

Thank you!

Thank you so much!

Thank you for this event! So appreciated!

Thanks, all!

Thank you LeBaron and ACTLA Board

This was fantastic! Thank you!

Thanks so much!

Please complete our survey on today’s Digital Dialogue! Copy and paste the following URL to your browser:https://docs.google.com/forms/d/e/1FAIpQLSdR6I5Bvgnmy21P-dRE83HNtnE8Ac39EcG3nqU9HF54iEm3og/viewformFollow ACTLA on Social Media!• Facebook: https://www.facebook.com/Association-of-Colleges-for-Tutoring-and-Learning-Assistance-106074794410456/?view_public_for=106074794410456• Instagram: https://www.instagram.com/the_actla/• Twitter: https://twitter.com/the_actla

Thank you, LeBaron!!

Thanks

thanks, have a nice day.

Thank you, LeBaron!

Great seeing everyone!

Thanks LeBaron and ACTLA Board! FAQ - good idea.

Thank you, LeBaron!

thank you!!!

Thank you so much

Great idea for FAQs LeBaron. Thanks again

Thank you LeBaron

Please complete our survey on today’s Digital Dialogue! Copy and paste the following URL to your browser:https://docs.google.com/forms/d/e/1FAIpQLSdR6I5Bvgnmy21P-dRE83HNtnE8Ac39EcG3nqU9HF54iEm3og/viewformFollow ACTLA on Social Media!• Facebook: https://www.facebook.com/Association-of-Colleges-for-Tutoring-and-Learning-Assistance-106074794410456/?view_public_for=106074794410456• Instagram: https://www.instagram.com/the_actla/• Twitter: https://twitter.com/the_actla

Thank you! Good health & resilience for all :)

Thank you.